Information for Community Organizations, Schools and ISDs ordering a Child-to-Adult Harness for Special Needs (Autism, ADHD, Down Syndrome)
I have 70 Community Organizations and 57 Schools as customers across Canada and the USA. Some have credit cards and pay for their harness immediately through PayPal. Some need to generate a Purchase Order first, then send their payment by cheque. Whatever procedures your organization has in place, it is easy to work together to make sure you receive your harness as quickly as possible and worry about the paperwork later.
Ordering Instructions for Community Organizations, Schools and ISDs
1. If your Community Organization/School/ISD has a credit card to purchase the harness:
- I do not accept credit card numbers over the phone or through email. I do not have a credit card machine in my office.
- complete my order form ORDER the Child-to-Adult Harness
- I will confirm your order and email you an invoice
- the invoice will be a separate email direct from PayPal
- pay the invoice using the company credit card. You may have to forward the invoice to the person responsible for the credit card so they can sign onto the company PayPal account and pay the invoice.
- I will confirm receipt of funds, then make and mail your order
2. If your organization requires a written estimate to generate a Purchase Order:
- ORDER the Child-to-Adult Harness for the child
- in the Text Box at the bottom of the form, write "Estimate required for Purchase Order"
- I will email you an official estimate of your order, including shipping & handling
- once the Purchase Order number is generated, email the number to me. Note: I do not require a hard copy of the Purchase Order unless the Ship To address has changed.
- I will make and ship your order, and email you an official invoice at that time
- your Finance department sends me a cheque once the harness is received
Discount on orders of 10 or more Autism / Special Needs Car Window Signs
If you are a district supervisor, you'll have a good idea of the high number of vehicles in your area that transport students with special needs every day to and from your schools. Not all those vehicles will be marked as carrying passengers with special needs.
My car window signs easily transfer between vehicles. The sign is visible on the dashboard and alerts everyone that passengers in that vehicle have special needs. In the event of an accident where the driver is incapacitated, first responders will realize that children on board may not be able to respond to them as expected.
Orders for 10 or more car window signs comprising any combination of the two sayings receive a 15% discount. Indicate the number of signs you need when completing the Child-to-Adult Safety Harness order form, or ORDER your car window signs separately.
My Vendor information
Please enter my vendor name as ELAINE WHITTINGHAM in your system. I do all my banking for my corporation using my name. This means that all cheques I receive must be payable to ELAINE WHITTINGHAM.
My Vendor Name and Address is: Elaine Whittingham 104 Laverock Ave Richmond Hill, Ontario L4C 4J4 CANADA Phone: 905-884-5307 (no fax number, I deal with scanned documents only)
My Corporation Number will appear on your official Estimate and your official Invoice.
My Canada Revenue Agency corporate tax number is available upon request. Some organizations require this number when entering me as a new vendor in their system.
W8 (not a W9)
If your office needs a W8, please ask and I will email a completed one to you.
Note that the W9 is for companies located in the USA. Since I am in Canada and therefore considered international, you will need a W8 from me instead of a W9.
Sole Source Letter
My Child Harness and my Child-to-Adult Harness are my own designs and I make them and sell them exclusively through my website.
If your School or Community Organization is restricted to purchases within the USA, a Sole Source Letter may allow you to order from me.
Please email me for a signed copy of my Sole Source Letter.
Other Forms
Each organization is a little different and may require additional paperwork in order to set me up as a vendor in their system. Over the years I have completed;
- Conflict of Interest forms
- an Application for Payee Identification Number
